NAVFAC / USACE Past Performance Questionnaire (PPQ) Form PPQ -0 (9/30/11) NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4) 1. Contractor Information CAGE Code: ______________ Firm Name: _______________________________________________ DUNs Number: _______________________ Address: ________________________________________________ Phone Number: __________________________________________ Email Address: ____________________________________________ Contact Phone Number: ______________ Point of Contact: ___________________________________________ 2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed: _________ If subcontractor, who was the prime (Name/Phone #): ___________________________________________________ 3. Contract Information Contract Number: ____________________________________ Delivery/Task Order Number (if applicable): ________________________________________ Cost Reimbursement Other (Please specify): ____________________ Contract Type: Firm Fixed Price Contract Title: ______________________________________________________________________ Contract Location: __________________________________________________________________ Award Date (mm/dd/yy): ________________________ Contract Completion Date (mm/dd/yy): _________________ Actual Completion Date (mm/dd/yy): ___________________ Explain Differences: _______________________________________________________________________________ Original Contract Price (Award Amount): _________________ Final Contract Price (to include all modifications, if applicable): ___________________ Explain Differences: _______________________________________________________________________________ 4. Project Description: Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.) __________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ CLIENT INFORMATION (Client to complete Blocks 5-8) 5. Client Information Name: _________________________________________ Title: __________________________________________ Phone Number: _________________________________ Email Address: ______________________________________________ 6. Describe the client’s role in the project: ___________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ 7. Date Questionnaire was completed (mm/dd/yy): _____________________ 8. Client’s Signature: ______________________________________________ NOTE: NAVFAC/USACE requests that the client completes this questionnaire and submits directly back to the offeror. The offeror will submit the completed questionnaire to USACE with their proposal, and may duplicate this questionnaire for future submission on USACE solicitations. Clients are highly encouraged to submit questionnaires directly to the offeror. However, questionnaires may be submitted directly to USACE. Please contact the offeror for USACE POC information. The Government reserves the right to verify any and all information on this form. NAVFAC / USACE Past Performance Questionnaire (PPQ) Form PPQ -0 (9/30/11) ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE RATING DEFINITION (E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective. (VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective. Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory. (S) Satisfactory (M) Marginal (U) Unsatisfactory (N) Not Applicable Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented. Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective. No information or did not apply to your contract NOTE An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified. A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified. A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract. A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner. An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating. Rating will be neither positive nor negative. NAVFAC / USACE Past Performance Questionnaire (PPQ) Form PPQ -0 (9/30/11) TO BE COMPLETED BY CLIENT PLEASE SELECT THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE. 1. QUALITY a) Quality of technical data/report preparation efforts E VG S M U N b) Ability to meet quality standards specified for technical performance E VG S M U N c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance) E VG S M U N a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below) E VG S M U N b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N a) To what extent were the end users satisfied with the project? E VG S M U N b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication) E VG S M U N c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N d) Overall customer satisfaction E VG S M U N 2. SCHEDULE/TIMELINESS OF PERFORMANCE 3. CUSTOMER SATISFACTION 4. MANAGEMENT/ PERSONNEL/LABOR a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N c) Government Property Control E VG S M U N d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N e) Utilization of Small Business concerns E VG S M U N f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes E VG S M U N h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N E VG S M U N 5. COST/FINANCIAL MANAGEMENT a) Ability to meet the terms and conditions within the contractually agreed price(s)? NAVFAC / USACE Past Performance Questionnaire (PPQ) Form PPQ -0 (9/30/11) b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client E VG S M U N c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns) E VG S M U N d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below. Yes No f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No 6. SAFETY/SECURITY a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.) b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N E VG S M U N a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues). E VG S M U N b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N 7. GENERAL c) Would you hire or work with this firm again? (If no, please explain below) d) In summary, provide an overall rating for the work performed by this contractor. Yes E VG No S M U N Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary): _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________